Media Hosting - Decision Guide
Posted by ATC Staff, Last modified by ATC Staff 2 on 24 April 2020 01:13 PM

Description: This is a helpful guide on where to store your media files, and which media servers can store the media to host for your classroom on- and off-line.
Tags: decision, file, uploading

Where to Upload and Host Media Files for Online Viewing

Which Servers are Compatible with my Files?                                                        

Media Server

Media Type


Google Drive




Word Doc (.doc)



PDF (.pdf)



Images (.jpg, .png, etc.) 



Video (.mp4)





Audio (.mp3)




Zoom Cloud Recordings





Webpages (HTML)  


+: Recommended platform!

X: File compatible 

* Webpages must be stored in public_html folder

** Uploading too many files, or files that are too large, to Moodle WILL slow down your course!

Moodle accepts any and all file types. However, your students may not be able to see them if they do not have the required software.

Make sure your students will be able to view any files you upload to your Moodle course!

Different Types of Media Servers:

Document and File Media Storage

Google Drive: G Suite for Education provides storage in Google Drive. Share documents, link to files, and set granular permissions so that viewing/editing is available to individuals, a team, the institution or the entire Internet. 

  • Strengths: Functionally unlimited storage. Storage is not limited to any file type. You can expire access to files after a certain amount of time. Very high availability with Google’s servers being amongst the most stable around.
  • Weaknesses: You cannot serve HTML files (web pages) from Google Drive. For those needs see Filehost.

Filehost: This is a Lane specific file server that will sync all your files with any device you access it from. We recommend this solution only for web pages and Java content (e.g. SoftChalk) that you need to host. For everything else, we recommend Google Drive. To log in to FileHost, click on this link.

SoftChalk users: Due to Flash and Java both being depreciated, we recommend converting all SoftChalk content to H5P and avoiding SoftChalk entirely.

  • Strengths: You can serve HTML and SoftChalk files if they are placed in your public_html folder. Talk to us in the ATC if you need help with this.
  • Weaknesses: Storage space is limited per account to 10 GB.

Moodle: Moodle is Lane’s learning management system and can be used to host files and link to other sources, as well as interact with your students on an online platform. Students are automatically added to Moodle when they enroll in your course, so you can be sure that they will have access to your files here. 

  • Strengths: It is easy to add files and folders to your course, and easy for your students to access all of the content in one place. Very good for linking to other storage platforms. 
  • Weaknesses: Hard for students to access files after the end of a term, no offline access. Uploading too many files will slow down course. 

Video Media Storage

YouTube: You can upload an unlimited amount of video to YouTube, but by default these videos can only be 15 minutes in length. You can bypass this limit by following these directions. YouTube videos can be shared with your students by sending them a link or by linking to the video from your Moodle course.

  • Strengths: Very stable servers mean that your videos will always be there. Make your video content visible to the world to share your knowledge beyond the classroom. Students will have no problems viewing your videos if they are on YouTube.
  • Weaknesses: Automatic closed captioning from YouTube is often unreliable; however, there is the option to generate your own subtitles or edit the auto-generated subtitles. Copyright scanning bots will restrict your media or put ads on it if they detect copyrighted content within your video.

Kaltura:  Kaltura is a media streaming platform for audio and video resources. This is a limited resource but it’s advantages are for copyrighted content that you use in a limited manner and want to exercise your fair use rights for education. 

  • Strengths: This is a limited access video streaming server, meaning videos are only available to those with the link. Videos can be password protected to limit access to copyrighted content. Captioning of media files is very easy with this system.
  • Weaknesses: Our storage and bandwidth limits are fairly high with this resource but they are not unlimited. This system is more complicated than YouTube and is not as apparent how to upload and manage videos.

Media Servers Quick Guide:

Media Server



File Host 

(Own Cloud)

Houses folders with documents, image, mp3, or videos. Can serve simple HTML files.

10 GB total storage space

Google Drive

You can create spreadsheets, documents, forms, slides, as well as store media files.

Unlimited (Using LCC’s teacher accounts)


Video hosting and sharing.

Unlimited (128GB or 12 hours per video)


Audio, video, image hosting

1 TB (Combined storage and bandwidth limit)


Create lessons and store media files

500 MB *

* We don't want anyone uploading file sizes this large. The reason we have it set so high is because of our backup and restore process. In order to restore a large class without having the ATC or Moodle admin do it, we keep the upload file size limit larger than it really needs to be. Please keep your uploads to less than 10 mb. Uploading large file sizes, or many files to your course WILL slow down your course.

Which Account Should I Use? 

Individual Accounts: 
These accounts allow you to create and store media privately and securely, with stronger editing capabilities. 

Course Accounts:
These accounts are great for keeping materials with the course, even between instructors. However, the individual editing capacity is weaker than with Individual accounts. 

Department Accounts:
These accounts allow you to share content between multiple courses in a department. These accounts are best for general knowledge that can be used by many teachers throughout many classes. 

More Information:

Requesting Closed Captioning
Closed Captioning - Using Kaltura
Closed Captioning - Using YouTube


For further help, click on Live Help, leave a ticket, or contact:
Academic Technology Center
(541) 463-3377

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