How to Add Video Captioning
Posted by SHeD Staff 2, Last modified by Alexis Milton on 05 September 2019 12:28 PM

Description: This article goes over how to get video captioning for faculty members of LCC. 
Tags: video captioning, subtitles, 

Adding Video Captioning

Why do this?

Captioned media files are easier for everyone to understand. They give a written account of all that is said and can help poorly produced documents become useful. Additionally, captioned media:
  • is required for accessibility for the deaf and hard-of-hearing
  • is for anyone in noisy situations, when the audio quality is poor, or where noise isn't allowed.
  • can make your video text searchable by search engines
  • increases comprehension, especially for people with English as a second language
  • One additional reason to consider is that we are required by section 508 of the Rehabilitation Act of 1973 to make electronic and information technology resources accessible to all.

Who needs to do this?

Anyone creating media resources at the college that has audio information (both audio and video files).

How do I get my media files captioned? - Kayako

  • The Lane employee gives the ATC a copy of the video that needs captioning.
  • The ATC will inform the employee that their video will reside on the college streaming server and will only be accessible to those that they give the URL to.
  • The ATC will also ask that they sign a consent form for the video to be uploaded to our streaming service, and verify that the employee owns the rights to the video being uploaded.
  • The ATC will ask about the turnaround time for their request and let them know that captions will take 3-4 business days to be completed.

Processing the request

  • The ATC will:
    • upload the file into Kaltura
    • categorize the video with our vendor so that it can be captioned
    • make note of the URL and embed code for the instructor/ or department

Finishing up / Closing out the request

  • The ATC will email the requestor an embed code that we know will work in Moodle or on the Lane Web Site.
  • The ATC will offer assistance with posting the video or embed code where they need it to be displayed online, whether it is in Moodle or on the Lane website
Which Media Types Can We Support for Captioning Requests?
  • Video files (.mov, .avi, .mp4, .qt*, .wmv, .webm, .m4v*)
  • Audio files (.wav, .mp3)

Which Media Types Are Not Supported for Captioning Requests?

  • Flash video (.flv)
  • Flash animation (.swf)
  • PowerPoint with embedded audio (.ppt)

Decision Matrix for Captioning Media
Please note that this decision matrix is for content generated by employees of Lane and will be hosted in Lane sites (Moodle, Lane websites).

Media Description
Should it be captioned?
Any streaming media content with audio embedded (duration is 20 minutes or shorter)
Yes, provided that it will be used in perpetuity and not just for one term.
Any instructional streaming media content with audio embedded (duration is greater than 20 minutes)
If there is a student in the course with an accommodations request, it should get captioned immediately.
Otherwise, the answer is maybe. Most content greater than 10 minutes generally doesn’t get sustained views beyond 10 minutes. If possible, a discussion with the instructor about the planned use of the content is recommended before captioning.
Streaming media content intended for the Lane website or other public facing Lane sites.
Interactive content such as audio embedded in powerpoints
Due to limitations, this isn’t always possible. A discussion with the instructor to explain the limitations of their content delivery vehicle should occur. It is possible a transcript could be generated, depending on the media type.

How do I get my media files captioned? - Youtube

To add closed captioning to a Youtube video,
  • Go into Youtube and edit your video.
    • In the tags area, add the following:
    • ytcc=on
    • This will enable closed captioning for your video. It can still be turned off by the user.

For further help, click on Live Help, leave a ticket, or contact:
Academic Technology Center
(541) 463-3377

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